Procurement

• Responsible for sourcing products and services for the company
• Ensures quality control and adheres to the company’s policies and procedures on administration and procurement
• Implements cost-effective purchases of goods and services, as required by the company
• Finds and evaluates partners that strike a balance between quality and cost
• Negotiates with vendors to secure advantageous terms
• Builds and maintains relationships with vendors
• Collaborates with key persons to ensure clarity of the specifications and expectations of the company
• Finalize purchase details of orders and deliveries
• Endorses purchase orders, organizes and confirms delivery of goods and services
• Reviews past purchases to determine vendor effectiveness and compliance

Admin

• Office Management – includes but not limited to:
  • Handling all office concerns (such as Parking, Rental, Gatepasses, ID badges, lateral cabinets, workstation, etc)
  • Manage office supplies inventory and place orders as necessary
  • Assist with office layout planning and office movement
  • Assist in processing business permits and certification
  • Processing of rental and parking payments
  • Checking and tracking of all Admin assets
  • Checking and tracking of Storagemart
  • Assist on other mancom request (such as buying of Sympathy flowers, mass cards, fruit basket)
• Grab for Business Admin
  • Processing of payment to Grab
  • Checking if all Grab transactions are valid and correct
  • Sending of summary of list for salary deduction (in which employees used Grab for personal purposes)
  • Enrollment and deactivation of the employees to Grab for Business
• Supervising and monitoring the work of administrative staff (guard, receptionist, housekeeping & messengers)
  • Responsible on assigning of work to all admin staff
  • Checking and approving of DTR and sending to their employer
  • Checking of SOA and processing of payment to their employer
• Docusign Request Processing
  • Uploading of all for signature request in a timely manner
  • Downloading and returning of all signed documents to the requestor
• ID Production/ Distribution/ Collection
  • Responsible of tracking office IDs (distributed and returned)
  • Responsible of ID printing once HR sent their request
  • Responsible of distributing (intake) and collecting (outtake) IDs

Requirements

• Bachelor’s degree in Supply Chain Management or Business Administration
• Knowledge of preparing and reviewing contracts, invoicing, and negotiation terms
• Talent in negotiations and networking